A supplier's morning is an hour of calls that all say the same thing: bhaiya, 10 kilo tomato, 5 kilo paneer, kal subah. This page is a working demo of the capture step: paste your rate list, paste a buyer's message the way buyers actually type, and watch it become a structured indent with totals and a confirmation reply. The paid product runs exactly this on your own WhatsApp Business number, around the clock.
A WhatsApp order bot for suppliers captures free-text orders (mixed Hindi-English, any format) against your live rate list, builds a priced indent, sends the buyer a confirmation with totals, and logs every order into a day sheet, replacing the morning phone-call hour and the forgotten-item disputes.
| Item captured | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| tomato | 10 | kg | ₹32.00 | ₹320.00 |
| onion | 5 | kg | ₹28.00 | ₹140.00 |
| paneer | 3 | kg | ₹360.00 | ₹1,080.00 |
| chicken | 2 | kg | ₹195.00 | ₹390.00 |
| oil | 5 | L | ₹145.00 | ₹725.00 |
Order confirmed ✅ • tomato — 10 kg × ₹32 = ₹320 • onion — 5 kg × ₹28 = ₹140 • paneer — 3 kg × ₹360 = ₹1,080 • chicken — 2 kg × ₹195 = ₹390 • oil — 5 L × ₹145 = ₹725 Total: ₹2,655 Delivery: tomorrow morning. Reply CHANGE to edit.
This page is the demo. The real product runs this capture on your own WhatsApp Business number, 24/7: buyers message orders in any mix of Hindi and English, the bot builds the indent against your live rate list, you confirm with one tap, and every order lands in a day sheet. Built on the same engine as our live eMenu & reservation agents.
It asks, specifically: "2 dabba cream, which brand and size?" rather than guessing or dropping the line. Unmatched lines in this demo are flagged the same way. The rule a bot must follow in trade: never silently guess quantities or items, a wrong guess costs more than a clarifying question.
They never stop ordering the way they already do, that is the point: buyers keep sending the same free-text WhatsApp message they always sent. What changes is your side, the message becomes a structured, priced, confirmed order without anyone transcribing it at 6 AM.
A WhatsApp Business API number (we set it up), your rate list, and about a week of onboarding including buyer-message testing. It runs as part of our platform at app.hospiminds.com, book a demo through the contact page and we'll run it on your actual order messages first.
Build a clean, branded PDF rate card with category sections, GST columns and validity dates, and stop WhatsApping blurry photos of price lists.
Track buyer-wise invoices, credit periods and overdue amounts, and send polite WhatsApp payment reminders in one tap. Private, in your browser.