Most supplier price lists travelling on WhatsApp are photos of a photocopied page, and every buyer who squints at one quietly downgrades the supplier who sent it. This builder produces a proper rate card: your name and GSTIN on top, items grouped by category, GST columns, validity dates and your terms, printed to a clean PDF in one click.
A professional HORECA rate card needs: supplier name, GSTIN and contact, a validity window, items grouped by category with unit and rate, the GST treatment per line, and a terms line covering payment period and revision rights. Send it as a PDF, never as a photo.
| Category | Item | Unit | Rate (₹) | GST % | |
|---|---|---|---|---|---|
The PDF carries a "list on Hospiverse" footer, and so should your ambitions: buyers on Hospiverse float RFQs to verified suppliers daily. A clean rate card is how you stop being the blurry-photo vendor.
B2B convention is exclusive rates with the GST rate shown per line, since registered buyers claim input credit and think in pre-tax numbers. Whichever you choose, say it explicitly, half of all rate disputes are inclusive/exclusive confusion.
Monthly for fresh produce, quarterly for groceries and packaged goods, and immediately on any spike you cannot absorb. Reissuing on a rhythm trains buyers to expect revisions; ad-hoc phone-call price changes train them to argue.
The buyers actively looking for suppliers are on marketplaces: Hospiverse, our B2B HORECA marketplace, lets verified suppliers list categories and receive RFQs from hotels, restaurants and cafes directly, a rate card this clean is exactly what converts those enquiries.
Track buyer-wise invoices, credit periods and overdue amounts, and send polite WhatsApp payment reminders in one tap. Private, in your browser.
Buyers message orders in Hindi-English mix, the bot builds the indent against your rate list and confirms with totals. Try the capture demo free.