Ask any HORECA supplier their biggest problem and it is never demand, it is the money stuck at thirty buyers on thirty different credit clocks. This khata keeps invoice-wise outstanding per party, flags what has crossed its credit period, and generates a polite WhatsApp reminder with the exact invoices and amounts, chasing money without burning the relationship.
Track outstanding buyer-wise, not invoice-wise: each party's total due, what portion is past its credit period, and the oldest overdue days. Send itemised WhatsApp reminders listing invoice numbers and amounts, specific reminders get paid, vague ones get promised.
Data lives in this browser only, nothing uploads. Update the "paid" column as money arrives; red rows are past their credit period. The reminder message is deliberately polite: in this trade you chase the money and keep the relationship.
7-15 days for fresh produce and dairy, 15-30 for groceries, and big accounts routinely push to 30-45. The trap is unstated credit: an invoice with no agreed period defaults, in the buyer's mind, to whenever. Put days on every invoice and this tracker enforces the number you actually agreed.
A working rhythm: polite WhatsApp at due date, a call at +7 days, owner-to-owner conversation at +15, and supply-on-advance-only past +30. Suppliers who escalate on a published rhythm get paid before the suppliers who explode randomly once a quarter.
Stop adding exposure, not necessarily supply: shift them to cash-on-delivery or advance until the old balance clears. Cutting supply outright often converts a slow payer into a never-payer; COD keeps the relationship and stops the hole deepening.
Build a clean, branded PDF rate card with category sections, GST columns and validity dates, and stop WhatsApping blurry photos of price lists.
Buyers message orders in Hindi-English mix, the bot builds the indent against your rate list and confirms with totals. Try the capture demo free.